The project team is gathering questions PIs often ask about ATE project management. If you have a question related to your NSF ATE grant and haven’t found the answer on this site or in the Proposal & Award Policies and Procedures Guide, visit ATE Ask-an-Expert to submit your question. A coach from our experts roster with many years of experience managing and evaluating NSF ATE grants will respond within 24 hours.
I have questions about how to find documents in Research.gov. Is there a navigation guide or handbook?
There is a guide to the research.gov submission at https://www.research.gov/common/robohelp/public/WebHelp/Research.htm
You can also email the Help Desk at firstname.lastname@example.org or speak to real person from 7 AM - 9 PM Eastern Time, Monday through Friday (except for federal holidays) at 1-800-381-1532.
See PAPPG Acknowledgment and Disclaimer Section XI.E.4. Your project is required to provide a disclaimer on all publications (including webpages) developed under the grant, other than scientific, technical or professional journals. The disclaimer must include the following information:
This material is based upon work supported by the National Science Foundation under NSF DUE # (your NSF ATE award number) Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.
Two examples from current NSF ATE projects:
ATE Central is funded by the National Science Foundation under DUE#1744627. Any opinions, findings, conclusions, or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.
This material is based upon work supported by the National Science Foundation under Grant No. 1700530. Any opinions, findings and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.
Your project is also obligated to provide written acknowledgment of NSF support on any material developed under the grant, including webpages. In news media interviews of any kind related to the project, NSF support must be verbally acknowledged.
You can apply for extra time through a no-cost extension, but please contact your program officer first to discuss the situation. There are two types of no-cost extensions: grantee-approved and NSF (program officer)-approved. Do not make new commitments or spend project money after your original award date before you know that your project has been given a no-cost extension. In addition, grantees must be aware that most NSF appropriated funds have a limited period of availability for expenditure before the appropriation cancels. That limitation is typically seven years from the original award date.
|Type of No-Cost Extension||Notification or Request||Policy Guide Reference||System Submitted|
|Grantee-Approved – a one time extension of up to 12 months must be submitted 45 days prior to the expiration date of the original award||Notification||PAPPG (VI.D.3.c(i))||Research.gov|
|First NSF-Approved – If additional time after the grantee-approved extension is needed, request must be submitted to program officer for approval. This request is typically submitted 45 days before the expiration of the first no-cost extension.||Request||Research.gov|
|Second NSF-Approved – an amendment to the first NSF-Approved extension – is typically submitted 45 days before the expiration of the first NSF-approved extension.||Request||PAPPG (VI.D.3.c(ii)(b))||Research.gov|
The project has completed all its activities, but we could have done more on several goals and activities and gone deeper collecting information, and we still have money left. What should we do?
Please contact your program officer to discuss the situation. You are eligible for a no-cost extension but if you intend to change the objectives, scope, or methodology of the project, you need prior NSF approval.
The first NSF Annual Report is due nine months after the award date and is considered overdue on the first anniversary of the award. Subsequent reports are due at one-year intervals from the first due date (the nine-month date) and are considered overdue on the subsequent anniversary dates.
While it is not a report, there is also a survey of all ATE projects that PIs and Co-PIs are required to complete. The survey is created and administered each year by the EvaluATE Center. Each year’s survey is emailed to PIs in mid-February for completion and return before the end of March. You can preview a copy of the 2021 survey questions and supporting documentation here.
This this depends on whether or not the entire award is awarded as a Standard Award (all funds for all years at the same time) or as a Continuing Award (funds are awarded one year at a time). You can usually move funds without NSF approval as long as the scope of project does not change, it would not be perceived as a major change, and it does not involve participant support funding.
If the move would require moving money from participant support, the change does require the approval of your program officer. The request for moving money from the participant support line should be submitted via the Notifications/Budget Activities section of research.gov.
Note that you cannot use Year 2 or Year 3 funds in Year 1 if your grant is a Continuing Award.
The NSF ATE project, Pathways to Innovation, will reach out to new grantees at the time of their awards. PTI connects new grantees with experienced ATE PIs upon request. Submit your request here. You can also connect with the larger ATE community by participating in PTI’s virtual ATE Answer Hours and in ATE Central’s Office Hours.
Our external evaluators have never been ATE evaluators, so are not entirely sure of their roles. How can we learn more?
ATE Evaluation Coaching is a new service from the EvaluATE Center. Current and prospective members of the ATE community can receive one-on-one advice and feedback to strengthen project evaluation work. Evaluators can also register for monthly EvaluATE Webchats, which bring together new and seasoned evaluators to learn from each other.
Additional resources that your new evaluator may find useful include:
Is there onboarding or training available to institutions who have never received NSF funding regarding finance and accounting structures, research.gov, ACM fund drawdowns, etc.?
If you have a question about managing your NSF ATE grant and haven’t found the answer on this site or in the Proposal & Award Policies and Procedures Guide, please contact your program officer of feel free to send an email to email@example.com. A coach from our experts roster with many years of experience managing and evaluating NSF ATE grants will respond within 24 hours.