BILT KSA Builder
An AI tool for creating lists of Knowledge, Skills and Abilities.
Create lists of career-specific knowledge, skills and abilities with AI assistance, and prepare an Excel workbook for use with the BILT KSA App.
BILT KSA Builder is the next version of the BILT Bot workflow. Instead of opening a custom chatbot, you download an instruction file and use it in your own AI conversation. The file guides the AI through the program questions, review process, and Excel format.
Faculty and industry partners should review AI-generated statements before using them in the BILT KSA prioritization process.
Before you begin
You will need:
- An AI chat account that can read the instruction file or pasted text. To finish the workflow, it must also be able to create a downloadable Excel (.xlsx) file.
- Your program name, credential, program length, intended learners, and target careers.
- Current student learning outcomes if you are working on an existing program. Starter knowledge and skill statements are optional.
- Access to the BILT KSA App when you are ready to upload the workbook. Downloading this file does not create an app account.
These directions use ChatGPT as the example. Features and limits vary by AI service and account plan. Free accounts may have limits on uploads, messages, or file creation. Paid accounts may offer higher limits, but check the features available in your account before starting. Other AI platforms have not been verified for this workflow.
Download the files
The instruction file tells the AI how to run the workflow. The Quick Start Guide is for you to read. Only the instruction file needs to go into the AI conversation.
Instruction file
Give this file to the AI to start the guided program questions, statement review, and Excel export.
Download instruction file (.md)Quick Start Guide
Read this two-page guide to learn how to use the AI instruction file and create your Excel workbook.
Download Quick Start Guide (PDF)Files usually save to your Downloads folder. If the instruction file opens in your browser, save it to your computer or copy its complete contents. You do not need to install a plugin, run a program, or supply an Excel template.
Build your KSA workbook
Start a new AI conversation
Open a new chat and attach the instruction file (.md). If attachments are unavailable, paste the complete file contents into the chat instead. Then send this message:
If you pasted the file, change “attached” to “pasted.”
Choose your program and answer the questions
Choose an existing program or a new program. You can reply with 1 or 2 instead of retyping the choice.
The AI will ask about the program and the careers it supports. For an existing program, provide current student learning outcomes if available. You can paste outcomes and starter statements directly into the chat when additional uploads are unavailable.
The starting draft includes 50 Knowledge statements and 50 Skill statements. You can request more statements or approve a smaller final list. Abilities are included only if you specifically request them.
Review Knowledge, then Skills
Read the Knowledge statements first. Ask for changes, additions, or corrections. When the list is ready, reply:
Review and revise the Skills list the same way. Check that the statements fit the program, credential, job roles, and local employer needs. Verify any licensing, safety, or regulatory claims against current sources.
Create and check the Excel file
After approving the lists, send:
Download the workbook and open it before uploading. It should contain:
- A Knowledge worksheet and a Skills worksheet.
- Two columns on each sheet: Type and Text.
- Question in the Type column for each statement, with the approved statement in Text.
- No numbering or bullets within the statement text, no empty statement rows, and no extra worksheets.
An Abilities worksheet should appear only if you requested and approved it. “Question” is the app’s row type; your statements do not need to be written as questions. Keep the sheet names and headers unchanged.
If the AI cannot create a downloadable .xlsx file, the export is not complete. Save your approved lists and continue when file creation is available.
Upload to the BILT KSA App
Sign in to the BILT KSA App and use its Excel upload workflow for the intended program or form. Select the .xlsx workbook you checked, then review the imported sections and statements before using the form for employer voting.
Open the BILT KSA AppThe Builder prepares the file. It does not upload it to the app or replace the employer review and prioritization process.
Pathways to Innovation is a project of the Center for Occupational Research and Development supported by the National Science Foundation Advanced Technological Education Program [DUE 2039395]. Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of NSF.
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